About

2021-2022 Facilitator Information

Thank you for your interest in the Elohee Center! 

We are happy to assist you in exploring how Elohee Center is the ideal venue for your upcoming retreat!  Schedule a call, Google Meet, Zoom, or a site tour to discuss your retreat, or experience the beauty of Elohee for yourself.  We would love to meet you!   Please call 770-316-9195 or email info@elohee.org to schedule a tour.

Please check our Availability Calendar for dates.

Calendar Key:
Bald Mountain Center – Mandala Hall & Forest Studio are booked.
Elohee Exclusive – Mandala Hall, Forest Studio, and Thanksgiving House are booked.

Elohee Center offers two separate retreat areas:

Bald Mountain Center, located at the top of Bald Mountain offering panoramic 360- degree views of the surrounding Blue Ridge Mountains. This mountain top features two meeting venues:  The Forest Studio for groups up to 20 participants and Mandala Hall for groups from 20-30 participants. For larger groups up to 50 participants both venues are reserved. 

All guests on Bald Mountain are accommodated in a village of cottages.

The size of your group will determine your meeting space and the number of cottages reserved for you.

Thanksgiving House, nestled into the mountain below and next to a 100-ft. waterfall is about a ten-minute walk from Bald Mountain. This original three-story structure holds capacity for 12 guests.

Bald Mountain

Aside from offering panoramic mountain views, Bald Mountain Retreat Center features 7 cottages for lodging, 2 meeting spaces, a communal tea house, gift shoppe and spa, along with numerous natural amenities.

Mandala Hall

Mandal Hall is a 1500- square foot room with 180-degree mountain views.  Yoga capacity is 40 participants, meditation capacity is 50 participants.

Rental cost:  $145 per weekday night, $195 per weekend night, $975 for a full week (7 nights)

Deposit:  $1500

Participant Minimum:  Mandala Hall has a 20-participant minimum requirement. If the 20-participant minimum is not reached Elohee will retain the $1500 deposit.

Retreat Cancellation Policy:  More than 120 days prior to your retreat:  $250 cancellation fee

Less than 120, but more than 45 days prior to your retreat:  $1500 deposit forfeited

Less than 45 days prior to your retreat: Total $3000 cancellation fee – $1500 deposit forfeited and an additional $1500 due upon cancellation.

Upon completion of the retreat deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Check in/out time:  The space is available from 3:00 PM on check-in day through 1:00 PM on check-out day. 

Forest Studio

The Forest Studio is a 600-square foot room with forest views and the sound of the nearby waterfall. Yoga capacity is 20 participants: meditation capacity is 25 participants.

Rental cost:  $50 per weekday night, $75 per weekend night, $340 for a full week (7 nights)

Deposit:  $1000

Participant Minimum:  Forest Studio has a 10-participant minimum requirement. If the 10-participant minimum is not reached Elohee will retain the $1000 deposit.

Retreat Cancellation Policy:  More than 120 days prior to your retreat:  $250 cancellation fee

Less than 120, but more than 45 days prior to your retreat:  $1000 deposit forfeited

Less than 45 days prior to your retreat: Total $2000 cancellation fee – $1000 deposit forfeited and an additional $1000 due upon cancellation

Upon completion of the retreat deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Check in/out time:  The space is available from 3:00 PM on check-in day through 1:00 PM on check-out day. 

Bald Mountain Center (Mandala Hall + Forest Studio)

Rental cost: $145 per weekday night, $195 per weekend night, $975 for a full week (7 nights) for Mandala Hall, use of the Forest Studio is complimentary. 

Deposit:  $2500 

Participant Minimum:  Bald Mountain Center has a 30-participant minimum requirement. If the 30-participant minimum is not reached Elohee will retain the $2500 deposit.

Retreat Cancellation Policy:  More than 120 days prior to your retreat:  $500 cancellation fee

Less than 120, but more than 45 days prior to your retreat:  $2500 deposit forfeited

Less than 45 days prior to your retreat: Total $5000 cancellation fee – $2500 deposit forfeited and an additional $2500 due upon cancellation

Upon completion of the retreat deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Check in/out time:  The spaces are available from 3:00 PM on check-in day through 1:00 PM on check-out day. (It is possible another retreat will be at the Thanksgiving House and will also have access to hiking trails, the reflection pond and spa on Bald Mountain.)

Elohee Exclusive Use:  Please inquire about Elohee Exclusive bookings which includes all of Bald Mountain and the Thanksgiving House by calling 770-316-9195 x 702 or by emailing info@elohee.com

Participant Cancellation Policy$100 are non-refundable

Less than two weeks before the retreat:  40% of total fee is due

Less than one week before the retreat: Full payment is due. Participant’s credit card will be charged.

In the event the Facilitator cancels the retreat at any time Elohee will refund the registrants in full. The facilitator will be charged a 5% fee of all refunds Elohee makes to the registrants. 

These policies extend to all reasons for cancellation, including Covid-19. It also applies in the event that the facilitator has a waitlist and is able to backfill the spot.  If you are concerned about the financial risk, we recommend you purchase cancellation/trip insurance.

Internet Access: There is no internet access at the Bald Mountain Center. You will need to bring your own hotspot if you wish to connect to the internet. If you have an emergency situation requiring internet access, please contact Elohee staff via text or call 770-316-9195.

Participant Arrival & Departure

Arrival time for participants is from 3:00pm – 4:00pm. Upon arrival participants will be shuttled from the car park directly to their room on the top of Bald Mountain.  Please note that participants CANNOT arrive early.  If a participant needs to arrive late, please let Elohee know ahead of time.  In addition, the participant must call or text Elohee 30 minutes prior to their arrival to ensure someone will be there for shuttle service. 

On departure day the shuttle service will run from 1:00pm – 2:00pm.  Participants will be picked up from their cottages and taken to their cars.

Accommodations & Meals

Elohee has 7 cottages with 6 rooms in each cottage.  Sheets, towels, and bath amenities (soap, shampoo, and conditioner) are provided for all rooms. ADA rooms are available.  Each cottage can sleep up to 8 guests as follows:

  • Single occupancy: 4 single rooms with 1 twin bed and a shared bathroom
  • Single or double occupancy: 1 room with 1 king bed and a private bathroom
  • Single or double occupancy: 1 room with 2 twin beds and a private bathroom

 

Room and Board Rates:  Rates are per night and include lodging, 15% hospitality tax, Georgia’s $5/room/night Hotel-Motel Fee, meals (dinner, breakfast, and lunch), and grounds use fee.

Weekend Night (Friday & Saturday)

Room Type Room  Taxes  Meals  Grounds Fee Total
Small room (1 twin bed) & shared hall bath – single occupancy $101 $20.15 $70 $15 $206.15
Private room/private bath – double occupancy/per person $101 $20.15 $70 $15 $206.15
Large room (King or 2 Twin)/private bath -single occupancy $202 $35.30 $70 $15 $322.30

Weekday Night (Sunday – Thursday)

Room Type Room  Taxes Meals Grounds Fee Total
Small room (1 twin bed) & shared hall bath – single occupancy $91 $18.65 $70 $15 $194.65
Private room/private bath – double occupancy/per person $91 $18.65 $70 $15 $194.64
Large room (King or 2 Twin)/private bath -single occupancy $182 $32.30 $70 $15 $299.30

Perks for Facilitator:  Free private room and board is provided for one (1) facilitator or assistant with every ten (10) paying participants.

Camping: Primitive tent sites are available upon request and pre-qualification.  We provide the site only. Electricity and water are not provided.  Fires are not permitted. The camper needs to bring a tent and all other gear necessary to set up the campsite.  A shared bath is nearby containing a shower with bath amenities.  No towels are provided.

Camping Nightly Rate Tax – 15% Meals Grounds Fee Total
Weekend Night $25 $3.75 $70 $15 $113.75
Weekday Night $20 $3.00 $70 $15 $108.00

Reservation system:  Elohee offers two ways to take reservations.

  1. Elohee takes full reservations for accommodations and tuition. Facilitator sets the tuition for their retreats and is paid in full, less a 3.5% credit card processing fee one week after completion of the retreat. A W-9 form from the facilitator is required. A 40% deposit is required for all participant reservations.
  2. Elohee takes reservations and payment for accommodations only. The Facilitator will register participants, collect tuition and provide a link to Elohee’s reservation system for the accommodations. 

Elohee will promote your retreat on our website and on social media pages upon request.

Facilitator Tuition Payout:  Facilitators will be paid 80% of the tuition collected one month prior to the retreat date. The final payment will occur at the end of the retreat.  We encourage facilitators who require an earlier payout to use our split reservation option.

Federal or State Emergency:  If a Federal or State emergency is enacted that prevents your retreat from being held, Elohee will give the facilitator the option to reschedule their retreat within a 1-year time frame and their initial deposit will be moved over to the rescheduled retreat dates.  If the facilitator chooses not to reschedule within the year, but rather cancel their retreat entirely, Elohee will refund 50% of the initial deposit.

Meals:  Meal service is provided from arrival day dinner through departure day lunch. Meals include seasonal vegetables and fruit. Chicken/turkey and seafood are included with some meals and vegetarian, vegan and gluten-free options are available.  Meal service is optional for Thanksgiving House and is required for all Bald Mountain Center retreats (Mandala Hall + Forest Studio).

Breakfast:           8:00 AM – 9:00 AM

Lunch:                  12:00 PM –1:00 PM

Dinner:                 6:00 PM – 7:00 PM

24-hour tea service at the Tea House is included

Additional Services

Massage therapy is offered onsite by licensed professional massage therapists if booked no later than two weeks before the massage date desired. Reiki treatments are also available.  60 minutes $90 or 90 minutes $120

Private Fire Service at the Bald Mountain Fire Ring: $75 per fire. 7PM or 8:45PM slots of 1.5 hours each are available and are reserved on a first come, first served basis. Please note the quiet time begins at 10:30PM.

Guide Nature Hikes are available for $75 per hike lasting up to 2 hours.

Elohee Policies apply to all Venues

Alcohol Policy: Elohee is an alcohol-free facility.

Adult Retreat Facility: Elohee is an adult retreat facility for people 18 and older. Please inquire about any possible exceptions.

Code of Conduct:  Facilitators, guests, and staff must be respectful to each other. Your retreat may be sharing space with others outside your retreat. There is a zero-tolerance policy for violence of any kind. Violent behavior will require the involvement of law enforcement and violent offenders will be removed from the property.

Covid-19 Safety Policy:  Facilitators are encouraged to set their own Covid-19 safety policies. All Elohee staff are required to wear a mask when indoors.  We follow our normal sanitation protocols in the kitchen and dining areas that meet health code standards.  The same standards are followed by the staff in the Spa and Gift Shoppe.  We have hand sanitizers in meeting spaces and the dining room.  We provide disinfectant spray for yoga mats.

General Liability Insurance:  We require General liability insurance from all facilitators to cover any incident that may occur while you are using our location for your business.  Elohee must be added as an additional insured on your Certificate of Insurance (COI) for the duration of your retreat, or open ended if you host several retreats a year at Elohee. The COI is issued by your insurance carrier, usually without additional cost.

We recommend that you also carry professional liability insurance (also known as Errors & Omissions) to protect your expertise.  If you already have this type of insurance, your insurance carrier might be able to add general liability at a reduced cost.

Pet Policy:  Pets are not allowed unless they are certified service animals.  If the guest does bring a certified service animal there is a non-refundable pet fee of $100 and is responsible for any damages. 

Property Damage by Participant:  In the event that any damage to the property, facilities, or facility contents occurs as a result of the participant’s willful actions, neglect, or recklessness, participant will be held liable for any and all costs associated with any actions of neglect or recklessness. In this instance, an itemized list of damages and repair costs will be assessed, and their credit card charged.

Property Damage by FacilitatorIn the event that any damage to the property, facility, or its contents occur as a result of the facilitator’s neglect, or recklessness, the facilitator will be held liable for any and all costs associated with any actions of neglect or recklessness. In this instance, an itemized list of damages and repair costs will be presented to the facilitator. The repair costs are due upon receipt. Facilitator will be held accountable for the facilitator’s participant’s willful actions, if the perpetrating participant cannot be identified.  

Quiet Time: In respect of other Elohee guests and surrounding neighbors quiet time begins at 10:30PM.

Retreat Coordination Policy: Retreat schedule, dietary restrictions, prop requests, and room bookings (if applicable) are required one month prior to the start of your event in the Elohee provided format for planning purposes – updating as needed for additional registrants in the format Elohee provides. Failure to submit information requested one month prior to retreat start date will result in a $250 Administration Fee applied to the invoice.

Room/Prop Set-Up and Breakdown: Facilitator is responsible for room/prop set-up and breakdown. Failure to do so will result in a $250.00 fee.

Thanksgiving House

This original structure is situated next to a 100-foot waterfall and is about a 10-minute walk from Bald Mountain. 

With 6 bedrooms, 4 bathrooms, 2 indoor fireplaces, 1 outdoor fireplace, and a 30’x14’ meeting/yoga/meditation space, the Thanksgiving House comfortably fits 10-13 people. 

Participants staying at the Thanksgiving House have use of all 3 miles of Elohee hiking trails, natural pond, spa facilities, and gift shoppe.

Accommodations

Ground Floor

Living and dining areas

 

Full bath

 

Large stone fireplace

 

Laundry room

 

Outside patio with fireplace, dining area, beautiful sight and sound of our 100-foot waterfall

 

Second Floor

Primary bedroom with king bed, private bath, and waterfall view

 

Queen bed with a waterfall view and access to the upper patio (shared bath)

 

Double bed + twin bed (shared bath)

 

Large stone fireplace in sitting area

 

Third Floor

3 twin beds with waterfall view (shared bath)

 

2 twin beds with waterfall view (shared bath)

 

Queen bed (shared bath)

 

Yoga/meditation/meeting room

Rates

Description   Cost Per Night 2 Night-minimum Cost
House Price $775.00 $1,550.00
State Tax 7% $54.25 $108.50
Local Tax 8% $62.00 $124.00
Grounds Fee $100 $200.00
Total House Cost $991.25 $1,982.50
Price of Participants Price Per Participant / Per Night Price for 10 Participants /2- night stay
Meals $70.00 $1,400.00
TOTAL COST   $3,382.50

Deposit: $1000

Retreat Cancellation Policy:  More than 120 days prior to your retreat:  $250 cancellation fee

Less than 120, but more than 45 days prior to your retreat:  $1000 deposit forfeited

Less than 45 days prior to your retreat: Total $2000 cancellation fee – $1000 deposit forfeited and an additional $1000 due upon cancellation

Upon completion of the retreat deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Meal Cancellation Policy:  If a participant cancels fewer than 4 days before a retreat, full meal price will be charged.

Federal or State Emergency:  If a Federal or State emergency is enacted that prevents your retreat from being held, Elohee will give the facilitator the option to reschedule their retreat within a 1-year time frame and their initial deposit will be moved over to the rescheduled retreat dates.  If the facilitator chooses not to reschedule within the year, but rather cancel their retreat entirely, Elohee will refund 50% of the initial deposit. 

Payments:  The balance will be due upon departure in your closing meeting. Elohee accepts Zelle payments through your bank, checks or credit cards. Credit card payment will incur a 3.5% processing fee.

Check in/out time:  The house is available from 2:00 PM on check-in day through 2:00 PM on check-out day. 

Internet Access:  The Thanksgiving House has high speed internet available at no charge. 

Meals

The Thanksgiving House has a fully equipped kitchen. Retreat leaders can provide meals for their group.  Elohee meal service is available for retreats with at least 6 paying participants and costs $70 per person/day.  Meals are catered to the Thanksgiving House starting with dinner on arrival day through departure day lunch. Meals are free for one facilitator.

Meals are made with plenty of seasonal vegetables and fruit and served buffet style. Chicken, turkey, or seafood may be included with some meals while vegetarian options are always available. Vegan, gluten-free, and dairy-free options are available upon request.

Breakfast 8-9AM

Lunch Noon -1PM

Dinner 6-7PM

Fire Service:  Inside fires are available for $50/day on days when the outside temperature is under 60 degrees.  Outside fires at the Thanksgiving House are $20 per fire.  Wood and kindling is provided.  Elohee will set up the fires to allow facilitators to start them at their leisure. 

Donations

Elohee Center is a 501(c)(3) Non-Profit Educational Corporation. All donations are tax-deductible and will go towards retreat center enhancements, retreat operations, and scholarship programs.

Support Elohee with a Donation.

Please feel free to reach out with any questions or concerns that are not addressed in this letter or if you would like to tour our venue or schedule a retreat. We wish you every success in providing your retreat participants with a truly satisfying, meaningful, and enjoyable experience. We are eager to assist you in your endeavors and hope to welcome you and your group to Elohee soon.

Sincerely,
Eve E. Cook
Executive Director, Elohee Center Inc.
ecook@elohee.org
www.elohee.org