Venue Spaces

Bald Mountain  

Offering panoramic 360-degree views of the surrounding Blue Ridge Mountains, 7 cottages for lodging, 2 meeting spaces (Mandala Hall & Forest Studio), a communal tea house, gift shoppe and spa, along with numerous natural amenities including over 4 miles of hiking trails. 

• Rental cost:  $75 per night.
• Deposit:  $2000
• Participant Minimum: Forest Studio has a 10-person minimum requirement. If the 10-person minimum is not reached you will be charged for the remaining spaces not sold.
• Cottages: Rental of Forest Studio, grants use of up to 3 cottages  which sleep 18-24 guests (see room pricing below).
• Internet Access: There is no internet access at the Forest Studio. You will need to bring your own hotspot if you wish to connect to the internet. If you have an emergency situation requiring internet access, please contact Elohee staff via text or call 770-316-9195 ext 2.
• Props: Forest Studio is fully stocked with yoga mats, blocks, blankets, bolsters, straps, meditation pillows, backjacks, and chairs. Folding tables available upon request.

• Rental cost:  $195 per night
• Deposit:  $3000
• Participant Minimum:  Mandala Hall has a 20-person minimum requirement. If the 20-person minimum is not reached you will be charged for the remaining spaces not sold.
• Cottages: Rental of Mandala Hall grants use of up to 4 cottages which sleep 24-32 guests (see room pricing below).
• Internet access: There is high speed Wi-Fi available at Mandala Hall only. You will need to bring your own hotspot if you wish to connect to the internet anywhere else on property. If you have an emergency situation requiring internet access, please contact Elohee staff via text or call 770-316-9195 ext 2.
• Props: Mandala Hall is fully stocked with yoga mats, blocks, blankets, bolsters, straps, meditation pillows, backjacks, and chairs. Folding tables available upon request.

• Bald Mountain Center rental includes both Mandala Hall and Forest Studio.
• Rental cost: $195 per night, use of the Forest Studio is complimentary. 
• Deposit:  $5000 
• Participant Minimum:  Bald Mountain Center has a 30-person minimum requirement. If the 30-person minimum is not reached you will be charged for the remaining spaces not sold.
• Cottages: Rental of Bald Mountain Center, grants use of up to 7 cottages which sleep 42-50 guests (see room pricing below). 
• Internet Access: There is high speed Wi-Fi availalable in Mandala Hall only.  You will need to bring your own hotspot if you wish to connect to the internet anywhere else on property. If you have an emergency situation requiring internet access, please contact Elohee staff via text or call 770-316-9195 ext 2.

Thanksgiving House 

Nestled into the mountain below and next to a 100-ft. waterfall is about a ten-minute walk from Bald Mountain. This original three-story structure holds capacity for 12-14 guests.  Participants staying at the Thanksgiving House have use of all 4 miles of Elohee hiking trails, natural pond, spa facilities, and gift shoppe.

• Rental Cost: See detailed pricing here.
• Deposit: $1000
• Internet: The Thanksgiving House has high speed internet at no charge.
• Final Payment: The total cost of Thanksgiving House is due 2 weeks prior to the retreat start date.
• Props: Thanksgiving House is fully stocked with yoga mats, blocks, blankets, bolsters, straps, meditation pillows, backjacks, and chairs. Folding tables available upon request. 

Bald Mountain Policies & Accommodations

Security Deposit: Upon completion of the retreat the deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Facilitator Perk: Free private room and board is provided for one (1) facilitator or assistant with every ten (10) paying participants. 

Reservations: Elohee offers two options for reservations on Bald Mountain (Mandala Hall & Forest Studio) 

• Elohee takes full reservations for accommodations and tuition. Facilitator sets the tuition for their retreats, Elohee collects payment, and is paid in full to you, less a 5% credit card processing fee one week after completion of the retreat. A W-9 form from the facilitator is required.
• Elohee takes reservations and payment for accommodations only. The Facilitator will register participants, collect tuition and provide a link to Elohee’s reservation system for the accommodations.  Details here.

Meals: Meal service is provided from arrival day dinner through departure day lunch in our Dining Hall. Meals include seasonal vegetables and fruit. Chicken, turkey, and seafood are included with some meals and vegetarian, vegan, and gluten free options are available. Meal service is required for all Bald Mountain retreats.

Breakfast:           8:00 AM – 9:00 AM
Lunch:                  12:00 PM –1:00 PM
Dinner:                 6:00 PM – 7:00 PM

24-hour tea service at the Tea House is included

Private Fire Service: Bald Mountain Fire Ring: $75 per fire. 7PM or 8:45PM slots of 1.5 hours each are available and are reserved on a first come, first served basis. Please note the quiet time begins at 10:30PM.

Guide Nature Hikes are available for $75 per hike lasting up to 2 hours.

Bald Mountain Participant Arrival and Departure: Arrival time for participants is from 3:00pm – 4:00pm. Upon arrival participants will be shuttled from the car park directly to their room on the top of Bald Mountain.  Please note that participants CANNOT arrive early.  If a participant needs to arrive late, please let Elohee know ahead of time.  In addition, the participant must call or text Elohee 30 minutes prior to their arrival to ensure someone will be there for shuttle service.  On departure day checkout is at 1 p.m. Participants will be picked up from their cottages and taken to their cars.

Cottages: Elohee has 7 cottages with 6 rooms in each cottage.  Sheets, towels, and bath amenities (soap, shampoo, and conditioner) are
provided for all rooms. ADA rooms are available.  Each cottage can sleep up to 8 guests as follows:

• Single occupancy: 4 single rooms with 1 twin bed and a shared bathroom (shared with one other person)
• Single or double occupancy: 1 room with 1 king bed and a private bathroom
• Single or double occupancy: 1 room with 2 twin beds and a private bathroom

See Cottage Layout Here

Room and Board Rates:  Rates are per night and include lodging, 15% hospitality tax, Georgia’s $5/room/night Hotel-Motel Fee, meals (dinner, breakfast, and lunch), and grounds use fee.

Camping: Primitive tent sites are available upon request and pre-qualification. We provide the site only. Electricity and water are not provided. Fires are not permitted. The camper needs to bring a tent and all other gear necessary to set up the campsite. A shared bath is nearby containing a shower with bath amenities. No towels are provided.

Participant Cancellation Policy:
Deposit: A 40% deposit is due at registration. Each registration deposit includes a non-refundable $100 processing fee.

Full payment is due 2 weeks prior to the start of the retreat. If payment is not made in full 2 weeks prior, Elohee will charge the card on file for the remaining amount owed.

Refunds are available (minus the $100 processing fee) up to 6 weeks prior to the start of the retreat. If participant cancels between 6 weeks and 2 week prior to the retreat, Elohee will retain the entire 40% deposit (and facilitator will received 40% of tuition).

Elohee does not provide refunds if participate cancels 2 weeks or less prior to the retreat.

In the event that any damage to the property, facilities, or facility contents occurs as a result of the participant’s willful actions, neglect, or recklessness, participant will be held liable for any and all costs associated with any actions of neglect or recklessness. In this instance, an itemized list of damages and repair costs will be assessed and the participants credit card charged. 

Thanksgiving House Policies & Accommodations

Security Deposit: Upon completion of the retreat the deposit will be refunded, applied toward your retreat fees, or rolled over towards your next retreat.

Reservations: Facilitators take their own reservations for Thanksgiving House.

Payment:  The full balance will be due 2 weeks prior to your retreat start date. Elohee accepts Zelle payments through your bank, checks or credit cards. Credit card payment will incur a 3.5% processing fee.

Meals: Meal service is optional for Thanksgiving House, however if you opt for meal service to provide meals for your group, Elohee must provide all meals during the duration of your stay. Thanksgiving House has a fully equipped kitchen. Retreat leaders can provide meals for their group. Elohee meal service is available for retreats with at least 6 paying participants and costs $80 per person/day. Meals are catered to the Thanksgiving House starting with dinner on arrival day through departure day lunch. Meals are free for one facilitator.

Breakfast: 8:00 AM – 9:00 AM
Lunch: 12:00 PM –1:00 PM
Dinner: 6:00 PM – 7:00 PM

24-hour tea service at the Tea House is included

Fire Service: Inside fires are available for $50/day on days when the outside temperature is under 60 degrees.  Outside fires at the Thanksgiving House are $20 per fire. Wood and kindling is provided.  Elohee will set up the fires to allow facilitators to start them at their leisure. 

Guide Nature Hikes are available for $75 per hike lasting up to 2 hours.

Thanksgiving House Participant Arrival and Departure:  The house is available from 2:00 PM on check-in day through 2:00 PM on check-out day. Participants are able to drive their vehicles to Thanksgiving House.

Thanksgiving House Layout

Pricing

Bald Mountain Center (Mandala Hall + Forest Studio): $500 cancellation fee
Mandala Hall, Forest Studio or Thanksgiving House: $250 cancellation fee

Bald Mountain Center (Mandala Hall + Forest Studio): $5000 deposit forfeited
Mandala Hall: $3000 deposit forfeited
Forest Studio: $2000 deposit forfeited
Thanksgiving House: $1000 deposit forfeited

Bald Mountain Center (Mandala Hall + Forest Studio): $5000 deposit forfeited and an additional $1000 cancellation fee.
Mandala Hall: $3000 deposit forfeited and an additional $1000 cancellation fee.
Forest Studio: $2000 deposit forfeited and an additional $1000 cancellation fee.
Thanksgiving House: 100% of the total amount due is forfeited

In the event the Facilitator cancels the retreat at any time and Elohee has taken reservations, we will refund the registrants in full. The facilitator will be charged a 5% fee of all refunds Elohee makes to the registrants. 

Federal or State Emergency:  If a Federal or State emergency is enacted that prevents your retreat from being held, Elohee will give the facilitator the option to reschedule their retreat within a 1-year time frame and their initial deposit will be moved over to the rescheduled retreat dates.  If the facilitator chooses not to reschedule within the year, but rather cancel their retreat entirely, Elohee will refund 50% of the initial deposit.

Why we have a cancellation policy: It is Elohee’s goal as a business to have a cancellation policy that reflects a relationship with our customers that is mutually beneficial and to operate in a manner that is protective of both parties. It requires both parties to be committed to and responsible for the scheduled event. It ensures that we are able to create a space and manage an event that is reflective of the great work the facilitators who rent our property provide.

It is important for us to receive a deposit and hold to our cancellation policy to cover the costs our business has suffered as a result of a cancellation including but not limited the following:

• The costs of the administrative work already done to create, promote, and book your retreat. 
• The costs of retaining employees that work during retreats and all other costs pertaining to the operation of our business.
• Receiving a cancellation notice close to the retreat start date makes it so we are unable to rebook the space to recover lost income for that time. This holds especially true to peak times in our business where we have had interest in the time booked.

Other Terms & Conditions

Alcohol & Drug Policy: Elohee is an intoxicant-free facility.

Adult Retreat Facility: Elohee is an adult retreat facility for people 18 and older. Please inquire about any possible exceptions.

Code of Conduct:  Facilitators, guests, and staff must be respectful to each other. Your retreat may be sharing space with others outside your retreat. There is a zero-tolerance policy for violence of any kind. Violent behavior will require the involvement of law enforcement and violent offenders will be removed from the property.

Covid-19 Safety Policy:  Facilitators are encouraged to set their own Covid-19 safety policies. We follow our normal sanitation protocols in the kitchen and dining areas that meet health code standards.  The same standards are followed by the staff in the Spa and Gift Shoppe.  We have hand sanitizers in meeting spaces and the dining room.  We provide disinfectant spray for yoga mats.

General Liability Insurance:  We require General liability insurance from all facilitators to cover any incident that may occur while you are using our location for your business.  Elohee must be added as an additional insured on your Certificate of Insurance (COI) for the duration of your retreat, or open ended if you host several retreats a year at Elohee. The COI is issued by your insurance carrier, usually without additional cost.

We recommend that you also carry professional liability insurance (also known as Errors & Omissions) to protect your expertise.  If you already have this type of insurance, your insurance carrier might be able to add general liability at a reduced cost.

Internet Access: There is no internet access at the Bald Mountain Center. You will need to bring your own hotspot if you wish to connect to the internet. If you have an emergency situation requiring internet access, please contact Elohee staff via text or call 770-316-9195 ext 2. Thanksgiving House offers high-speed internet access at no extra cost.

Pet Policy:  Pets are not allowed at Elohee, however, we do welcome certified service animals.  

Property Damage by Participant:  In the event that any damage to the property, facilities, or facility contents occurs as a result of the participant’s willful actions, neglect, or recklessness, participant will be held liable for any and all costs associated with any actions of neglect or recklessness. In this instance, an itemized list of damages and repair costs will be assessed, and their credit card charged.

Property Damage by Facilitator:  In the event that any damage to the property, facility, or its contents occur as a result of the facilitator’s neglect, or recklessness, the facilitator will be held liable for any and all costs associated with any actions of neglect or recklessness. In this instance, an itemized list of damages and repair costs will be presented to the facilitator. The repair costs are due upon receipt. Facilitator will be held accountable for the facilitator’s participant’s willful actions, if the perpetrating participant cannot be identified.  

Quiet Time: In respect of other Elohee guests and surrounding neighbors quiet time begins at 10:30PM.

Retreat Coordination Policy: Retreat planning specifics are required one month prior to the start of your event in the Elohee provided format for planning purposes. Failure to submit information requested one month prior to retreat start date will result in a $250 Administration Fee applied to the invoice.

Room/Prop Set-Up and Breakdown: Facilitator is responsible for room/prop set-up and breakdown. Failure to do so will result in a $250.00 fee.

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Please feel free to reach out with any questions or concerns that are not addressed in this letter or if you would like to tour our venue or schedule a retreat. We wish you every success in providing your retreat participants with a truly satisfying, meaningful, and enjoyable experience. We are eager to assist you in your endeavors and hope to welcome you and your group to Elohee soon.

Sincerely,

Eve E. Cook
Executive Director, Elohee Center Inc.
ecook@elohee.org
www.elohee.org